Diasoft Digital Q.HR

The main articles are:

• HRM Classification
• Functionality of HRM systems
• EDMS (more)

The Digital Q.HR development platform is designed for banks, insurance companies and other financial institutions, and can also be configured to operate in enterprises in other sectors of the economy.

2024

Ability to set up a single organization structure for all HR components

Diasoft will help you set up a single organization structure for all personnel accounting components. The company announced this on April 22, 2024.

Modern personnel accounting systems contain many components that are used for various tasks: maintaining external and internal personnel electronic document management, forming a staffing list, using electronic signatures, planning and recording employment, planning wage funds and many other tasks. To ensure that all components work smoothly and can differentiate access to corporate data between employee roles, they must use a single organizational structure.

Diasoft has developed the Organization Structure software product. The product is part of the Digital Q.HR development platform and automates the management of the organization's structure, the maintenance of staffing and staffing, and the reflection of the employee's place in the organization's staffing.

The Organization Structure product provides:

• Maintaining the personnel structure of the organization, holding and state corporation with the ability to track its historicity: changes over time and state on the selected date.
• Maintain hierarchical structure of related organizations.
• Maintain an unlimited number of staffing structures, both in each organization and in the entire structure.
• Appointment of employees to positions within the human resources structure, including their movement and dismissal in the personnel structure.

The structure of an organization, holding or corporation is reflected in a convenient and visual tree interface, which is divided into two parts. The link tree is displayed on the left with the ability to search for a specific structure element, on the right - a list of structure elements at the selected level and its subordinate elements. You can map the structure to different types of relationships, such as stores or departments.

The Organization Structure product is developed in a microservice architecture on an import-independent process stack. This allows you to integrate it into any IT landscape, creating integration with third-party accounting systems. The product meets development requirements, regular updates allow you to maintain information security and fault tolerance requirements.

Automation of military accounting in organizations

Diasoft has developed a product for automating military accounting in organizations. The company announced this on April 19, 2024.

According to the legislation of the Russian Federation, military registration must be kept by all organizations: regularly send reports to the military commissariat and reconcile the personal data of employees on military registration. If the organization does not keep military records or is kept incorrectly, then an administrative fine may be imposed on it under Art. 23.11 of the Administrative Code of the Russian Federation.

The new software product "Military Registration" from the company "Diasoft" will allow to automate the process of maintaining military registration and ensure timely notification of the military registration and enlistment office. The product is part of the Digital Q.HR development platform and makes it possible to:

• fill in military registration data when accepting or dismissing an employee;
• Reflect changes in an employee's personal data
• Enter information about the employee's reservation.
• prepare reports on Form No. 18, No. 19 or other forms of the company;
• maintain a single database and statistics on employees, as well as upload lists for all categories of military personnel.

The microservice architecture of the product ensures its integration into any IT landscape of the organization and with solutions of other vendors, taking into account the peculiarities of the technological processes of the organization.

Automation of military accounting significantly reduces the labor costs of employees, minimizes the likelihood of errors and the risks of superimposition. penalties

Adding the Work Time Management Solution

Diasoft in January 2024 announced the development of the Work Time Management product for planning employees' working hours.

The product is part of the Digital Q.HR (Human Resources) development platform.

The Working Time Management product allows you to:

• Keep records of different types of work schedules (operating mode, contract type, employment type, etc.)
• create personal schedules of employees or uniform schedules for all employees of the division,
• Maintain vacation planning and accounting
• take into account recycling and time off,
• process sick leave applications, leave at your own expense, additional rest days and other atypical applications,
• Generate a time sheet based on deviations from it.

Employee work schedules can be transferred for resource planning, for example, to the Resource Planning product as part of the Digital Q.PM (Project Management) platform. Thus, managers will see a list of employees who can be involved in a particular project, and will be able to allocate labor resources more efficiently.

Overtime, working on weekends and holidays, absenteeism affect the amount of time worked. It is important to keep a centralized record of employees' working hours and check whether schedules comply with labor laws. This task will help to cope with our new product "Working Time Management." Deviations from the schedule are reflected in the interactive dashboard, so managers will be able to make a decision on further actions in time, "said Alexey Kudryashov, head of the Work Time Management product at Diasoft.

"Working time management" is implemented in a microservice architecture, which makes it easy to embed the product in any IT landscape.

2023: Possibility of allocating employees with non-standard work schedule

Diasoft expands the capabilities of the Personnel Accounting product, which is part of the Digital Q.HR development platform. The product is designed to automate the accounting and control of working hours of employees working in shifts, on a flexible schedule or on a summed-up time accounting (ERW). It allows you to adjust the duration of the work cycle for each operating mode, calculate overtime hours in different accounting periods to control the statutory standards. The company announced this on October 23, 2023.

The possibility of allocating employees with a non-standard work schedule from employees with a 40-hour weekly schedule has been added. A quick access to a group of such employees is created, which makes it easier to find them to work with the schedules of each of them. It has become easier for users to select an employee to view, change a work schedule, or enter schedule deviations.

Each timesheet has been added the ability to create its own list of timesheet employees. Each timesheet can be assigned to a specific group of employees or departments for which it will be responsible. This allows you to define the areas of responsibility of personnel specialists, distinguish responsibilities and ensure more effective management of time accounting.

The added features significantly improve the efficiency and convenience of working with Personnel Accounting. The functions of planning, actual accounting and operational control of the time spent at the workplace of employees are implemented in the product in the form of independent business processes. The Personnel Accounting product can be integrated with any IT solutions developed by Diasoft and other vendors.

2022

"Personnel Accounting"

On October 3, 2022, Diasoft announced the development of the Personnel Accounting product to automate the planning and recording of working hours for employees working in shifts or on a flexible schedule. Intelligent accounting algorithms implemented in the product allow you to support a variety of options for interchangeable and multi-shift operating modes, sliding schedules that require the introduction of summed time accounting (ERW) to comply with the requirements of the Labor Code of the Russian Federation. Schedules for employees under the EMS are formed taking into account the requirements of the Labor Code of the Russian Federation on labor rationing, alternation of periods of work and rest.

Diasoft has developed the Personnel Accounting product to automate scheduling and time and attendance. Photo: 2ann.ru.

In accordance with the Labor Code of the Russian Federation, the normal duration of working time cannot exceed 40 hours per week. At the same time, the working hours of employees with non-standard schedules may actually differ from this weekly norm. Therefore, in the case of the introduction of EMS, accounting periods (month, quarter, year) are provided, within which working hours can be distributed unevenly, but in total should not exceed the standard established by the Labor Code of the Russian Federation. In practice, the introduction of ERF in an organization creates many additional tasks related to the development and control of various types of work schedules, personnel accounting for the correct calculation of wages. The use of Diasoft's Personnel Accounting product will automate these processes, optimize labor costs, and minimize the likelihood of errors in time accounting. told Alexey Kudryashov, head of the product "Personnel registration" of the department "Economic activity and HR" of the company "Diasoft"

According to the company, the functions of planning, actual accounting and operational control of the time spent at the workplace of employees are implemented in the product in the form of independent business processes.

"Personnel accounting" allows you to configure the duration of the work cycle for each of the operating modes, calculate overtime hours within the boundaries of various accounting periods of employees to control legally established standards.

The main features of the product:

• Selection of optimal shifts for flexible working hours.
• Approval and approval of the plan/fact of employee work schedules.
• Generate a timesheet based on the actual time worked.
• Check schedules data and personnel records for compliance with the law.
• Transfer of final personnel records signed by electronic signature to human resources department for personnel accounting and payroll purposes.
• Direct use of personnel accounting data with different work schedules and accounting periods in the calculation of time worked overtime, with the possibility of displaying control reporting forms.

The product is part of the Digital Q.HR development platform, implemented in a microservice architecture, which allows you to embed it in any IT landscape of the organization, integrate it with the solutions of other vendors, taking into account the peculiarities of the organization's technological processes.

Digital Q.HR Capabilities

According to information for September 2022, the Digital Q.HR platform helps on the basis of electronic document management:

• Manage personnel
• Maintain all necessary recruiting processes
• Conduct electronic document management related to the work of foreign citizens
• Maintain working hours Employee Accounting and Planning
• Perform full calculation and accounting of all payroll registers
• Automate the preparation of personal income, tax, and contribution information
• Automate the preparation of information on direct payments and ELN
• Receive statistical and management reporting

The Digital Q.HR development platform also includes the Electronic Signature software product. The product will allow in a short time to configure the electronic document flow of the employer with employees, taking into account the latest requirements of the legislation, including the use of an electronic signature (EP).